Vacancies & Opportunities

Freelance Project Co-ordinator Commission Brief

Commission fee: £15,000
Commission dates: 14/07/2017-31/08/2018
Commission Manager: Principal Arts Development Officer
Programme summary:
From June 2017 – September 2019, this ambitious Arts Council England funded arts programme will engage existing library users and museum visitors in high quality arts events, performances and activities at Eccles, Pendleton, Swinton and Walkden Library and Gateway Centres and at Salford Museum and Art Gallery. This research and development programme will make a positive contribution to public perceptions of libraries as welcoming, exciting cultural venues. Launched in National Library Week (9-14 Oct 2017), each season will kick off with author events from high calibre writers, whilst the 2018 and 2019 Summer Reading Challenges will engage with high profile children’s authors.
A project coordinator will develop an attractive, coordinated programme of artistic workshops, performances and events with professional artists and companies. Participatory workshops alongside guest writers in creative writing, writing for performance, directorial and artistic vision, will support the artistic development of amateur and emerging writers and performers and support participants to create and showcase new work in libraries and write and produce their own songs and music through music technology workshops. We will engage exhibiting visual artists to deliver workshops in libraries and increase public access to existing library digital resources and public engagement in digital arts, including music technology, coding and design.
This is also an exciting opportunity for libraries and museums staff at all levels to share skills and knowledge and gain confidence in cultural commissioning, front of house, event management, audience development and delivering arts activities, to test out an operational and strategic framework for the continued development of arts in Salford’s libraries and museums.
Primary role:
• Act as the Lead Officer for development of Salford Libraries and Arts Programme, reporting to the project team made up of Library, Arts and Museum officers from Salford Community Leisure Ltd.
• Assist the project team in fulfilling the ambitions identified for the project in the successful Arts Council England funding application, funding agreement, audience development plan and evaluation framework.
1. Act as the main contact for all matters relating to Salford Libraries and Arts Programme.
2. Lead on coordinating an attractive programme of high quality arts events, performances and high profile author events as per the activity plan.
3. Effectively manage the commissioning budget (£15000) and workshop budget (£6000) and keep an accurate record of expenditure.
4. Write artists’ briefs and prepare commissioning documents to procure artists and arts companies to deliver programme activities.
5. Write content, supply images for the publicity material, SCL website and produce positive social media content about the programme and manage the production and distribution of publicity material through identified communication channels in liaison with the project team and marketing team.
6. Oversee the day to day delivery of project and schemes in line with current health and safety legislation and ensure that those working on projects fulfil legal requirements and professional competencies including the use of technical specifications, session plans and risk assessments.
7. Effectively manage the delivery of programme events and workshops, liaising with libraries and museum staff and supporting artists and arts companies with planning meetings, setting up on the day, during activities and packing up, including problem solving.
8. Introduce events and wrapping up activities including promoting other activities on the programme, encouraging customers to give feedback and promoting the website.
9. Keep the project team up to date at regular intervals and at team meetings.
10. Support the Principal Arts Development Officer in developing the audience development plan for the project.
11. Understand the evaluation framework and support the evaluation of the overall programme where possible.
12. Create and support new and existing partnerships with internal, private and public sector organisations.
13. Develop an understanding of other libraries and arts programmes and establish links to Salford Libraries and Arts Programme.
We are looking for someone who has these qualifications, skills, knowledge and experience:
• Minimum three years experience of arts project management or higher education qualification
• Full driving license and access to a vehicle
• Knowledge and experience of arts programmes in libraries and museums
• Effective written, public speaking, IT and presentation skills
• Budget management and experience of meeting funding requirements
• Ability to plan, prioritise and organise own workload
• Ability to work with a variety of artists, organisations, groups and individuals
• Ability to liaise and develop effective working relationships with people on a number of levels
• Knowledge of health and safety issues relating to arts programming
• Understanding of equal opportunity issues
• Experience of setting up and leading planning meetings and programming workshops and arts events
• Experience of working within a large organisation
• Experience of managing a number of freelance contractors at one time to deliver this arts programme.
We anticipate that this commission will engage a project coordinator for 2 days per week. Please can you include in your proposal a breakdown of this costing.
If you are interested in this commission, please submit a 2 page (max) proposal outlining how you plan to meet this brief and fulfil the requirements of this commission, along with your CV to by 9am on Monday 19th June 2017.
Interviews for short-listed proposals will take Monday 26th June 2017 at a venue to be confirmed in Salford.